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The University of Tennessee

College of Engineering

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Faculty & Staff Search Procedures

The UTK College of Engineering seeks to recruit and hire qualified administrators, faculty, and staff from diverse backgrounds, cultures, and ideas into its various job vacancies and takes affirmative steps to identify and encourage qualified applicants to apply, consider, and accept positions to become part of the College’s growing community.  The Office of Finance & Administration seeks to ensure compliance with affirmative action and EEO standards in all hiring processes. 

Non-Exempt Staff Search Procedure

  • Once a vacancy is identified, the responsible unit should complete and submit the Request to Search form to the College’s Office of Finance and Administrative Affairs. After review and approval, the search form will be submitted from the College to Human Resources (HR)-Employment office
  • HR-Employment will post the position on the university web site for a minimum of five working days.
  • If the department wishes to advertise the position more widely, they may contact HR-Employment to arrange external advertising.
  • HR-Employment will forward (by e-mail) to the department all applications for candidates who meet the minimum qualifications of the position.
  • The department determines which of the applicants to interview, checks references, and schedules the candidates for interviews. The department conducts all interviews. Note: All accounting personnel must be interviewed by the College’s director of finance.
  • At the close of the interview process, the department chooses a candidate for the position; then contacts the College’s Office of Finance and Administrative Affairs to discuss salary options.
  • Once salary options have been determined for the candidate, the department completes the Non-Exempt Employment Authorization/Non-Authorization form (provided by HR in application packet) and forwards it to the Office of Administrative Affairs. After review and approval, the College forwards the authorization to HR-Employment office, 221 Conference Center Building, 37996-4125.
  • HR-Employment will make an offer to the candidate by telephone, and inform the department of the hire. If the candidate declines the position, the department will be contacted to determine next steps, such as hiring another interviewee or re-advertising the position.
  • All applicants who were referred and NOT hired should be reported to HR-Employment on the Non-Exempt Employment Authorization/Non-Authorization form by completing the bottom (Non-Authorization) portion of the form.
  • The HR-Employment office will schedule the new employee for orientation, and in the case of an internal transfer, will process the necessary paperwork for transfer employees.
  • The responsible department forwards copies of employment application, reference checks, and resume to the Office of Finance and Administrative Affairs for inclusion in the College’s personnel file.

Faculty and Exempt Staff Search Procedure

  • Responsible unit seeks approval from the dean to initiate a faculty search. Upon approval, unit wishing to search for exempt staff proceeds to step 2.
  • Units contacts by telephone or email the College’s Office of Finance & Administrative Affairs to arrange for pick-up of the request-to-search packet.
  • Unit completes the packet per the instructions provided, including the Request to Search form, the ad and announcements including the appropriate EEO taglines, the search committee including names, position titles, contact information, and race and gender information.
  • Unit returns the original packet plus one copy to the Office of Finance & Administrative Affairs, where it is reviewed for accuracy and compliance with affirmative action and EEO guidelines.
  • Office of Finance & Administrative Affairs secures approval and delivers packet to the Office of the Provost.
  • The Office of the Provost forwards the packet to the Office of Equity and Diversity (OED).
  • OED notifies the responsible party of the approval.
  • The vacancy posts to the UTK vacancy list. 
  • Search committee chairman contacts OED to arrange a meeting with the search committee and OED for the purpose of direction and advice regarding the search process.
  • Paid advertisements are placed by the responsible units.
  • Search committee distributes announcement and makes personal contacts to recruit qualified applicants. Completed contact logs are included in Narrative Summary.
  • Applications are screened by the search committee.
  • Search committee selects primary and alternate candidates and checks references.
  • Responsible unit or search chairman contacts the Office of Finance & Administrative Affairs to arrange pick-up of the Narrative Summary packet.
  • Responsible unit submits the completed Narrative Summary packet to the Office of Finance & Administrative Affairs.
  • Office of Finance & Administrative Affairs reviews packet and secures approval from the Dean.
  • Office of Finance & Administrative Affairs delivers packet to the Office of the Provost.
  • Office of the Provost approves and forwards to OED.
  • OED approves and notifies responsible unit.
  • Search committee invites principal and, if appropriate, alternate candidates to interview.
  • Search committee submits evaluations to the responsible unit head.
  • Responsible unit contacts the Office of Finance & Administrative Affairs to arrange pick-up of the Request to Make an Offer packet.
  • Responsible unit submits the completed offer packet to the Office of Finance & Administrative Affairs.
  • Office of Finance & Administrative Affairs reviews and secures approval from the Dean and delivers packet to the Office of the Provost.
  • Office of the Provost approves and submits packet to OED.
  • OED approves the packet, notifies HR and the Office of the Provost. The Office of the Provost issues the offer letter to faculty. HR or the Office of Finance & Administrative Affairs issues the offer letter for exempt staff position.

Visit OED’s web site for additional details regarding searches

 

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Contact Information

Office of Finance & Administrative Affairs
118 Perkins Hall
Knoxville, TN 37996-2003
Phone: (865) 974-5279
Fax: (865) 946-0983